Virginia State Tax Guide

State tax registration guide for Virginia.

Need to register taxes in another state? Review the State Tax Guide section in our Tax Services Toolkit. 

 

REQUIRED REGISTRATIONS

  • Unemployment Insurance: Virginia Employment Commission (VEC)

  • Income Tax Withholding: Virginia Department of Taxation (TAX)

 

REQUIRED INFORMATION

  • SIT ID # (format: XX-XXXXXXXXXF-XXX)

  • SIT payment frequency

  • SUI ID # (format: XXXXXXXXXX)

  • Current year SUI rate.

 

REGISTERING FOR STATE UNEMPLOYMENT AND INCOME TAX

The state of Virginia has one online form that will register you for both Unemployment Insurance and Income Tax Withholding. You'll want to click on Are you a new Business? Register Here to get started.

TIP:

Future-date registration is possible for this state's income tax withholding! 

Once registered, you'll receive an Unemployment Account Number (UI), Unemployment Rate (%) and Withholding Tax Account Number (WH) which you'll need to enter into Namely Payroll under Company > Tax (UI & WH tax). 

If you've run payroll in Virginia in the past, you can find your Department of Taxation Account Number on notices received from the Virginia Department of Taxation. You can find your Virginia Employment Commission Account Number on notices received from the Virginia Employment Commission. 

Contact:

Call the Virginia Department of Taxation at (804) 367-8037, or the Virginia Employment Commission at   (804) 786-7159 if you need further assistance.

POWER OF ATTORNEY FORMS

Please note, Namely does not require a Power of Attorney for this state at this time. It is not required to file or remit payments on your behalf. If one is needed to resolve a tax matter, the tax notice team will request one from you at that time.

If a Power of Attorney is requested from you, you should email completed copies of the forms namelyPOA@Namely.com with the CID in the subject line for processing. We will update our system and maintain a copy of each form for record-keeping purposes

For additional information on Power of Attorney, read Completing the Power of Attorney Package.

STATE INCOME WITHHOLDING FORMS

Namely uploads Federal and State W-4 documents to your HRIS site for use during Onboarding, or if you need to send W-4s to employees who need to make withholding adjustments.

TIP:

The most up to date W-4 documents can be found in the Namely section of the Document dropdown menu in Onboarding and Manage eSignature.

Form Name: VA-4 

Accepts Fed W-4: No 

Comments: Each employee must complete a Form VA-4, Employee's Virginia Income Tax Withholding Exemption Certificate, specifying the number of exemptions claimed. If an employee does not submit a certificate, the employer must withhold on the basis of no exemptions. The withholding certificate is effective with the first payment of wages and remains in effect until an amended certificate is filed. The state-issued form must be used.

Employees can claim the same number of exemptions under state law as under federal law except that additional withholding allowances for large itemized deductions or the special withholding allowance are not allowed for state withholding purposes. Employees cannot claim more exemptions than is permitted by law. Those who expect the Virginia income tax withheld to not equal their liability can claim fewer exemptions than they are entitled to claim or can request additional amounts be withheld.

PAYROLL + TAX FACTS

Refer to this document for more information:2022-2023 Federal and State: Payroll and Tax Fact Sheet.